Prop procedure

How to prop an event!

Media

 * Request to be included in the Weekly News when reserving space (space@swarthmore.edu)
 * Press releases should be begun three weeks in advance
 * completed two weeks in advance and sent to college PR department (who is Tom Krattenmaker's replacement?)
 * sent out to the external media around a week before the event
 * Send a note to the Phoenix a week before (phoenix@swarthmore.edu)
 * For a weekend event, get into weekend events listing (who is the new weekend events person?)
 * Contact the Daily Gazette at least 48 hours before (dailygazette@swarthmore.edu)
 * Reserved-students the day before and day of, before noon (whom do we contact? Try Jenny Yim, student activities coordinator?)
 * Contact related departments so that they can mention the events in class

Advertising

 * Advertise party on Facebook
 * Chalk 3-5 days before, weather permitting (email scdc list to invite people to help)
 * Flyers made at the prop meeting immediately before the event
 * Ad hoc meeting 2-4 days before event to do actual flyering
 * good, legal places to flyer
 * low stone benches and wall behind computers in Eldridge Commons
 * low stone benches in Kohlberg Commons
 * bulletin boards in Tarble
 * vacant bulletin boards in Parrish
 * Hicks windows and doors
 * CS department?
 * McCabe by printers and in cubbies
 * bathrooms?
 * SCCS Media Lounge
 * doors of dorms


 * Post to our website and blog at freeculture.org 3 or 4 days ahead
 * Scdc list the day before (scdc@sccs.swarthmore.edu)
 * Forward Scdc list postings to groups we're working with